Fleet Administrator - Rentokil Initial

Rentokil Initial is a global services company with over 70,000 employees in 90 countries, focused on technology and innovation to enhance lives through pest control, hygiene, and interior improvements. We prioritize employee development, feedback, and uphold equality and fairness as core values. Our values of Service, Relationships, and Teamwork are integral to our culture.

Rentokil Pest Control leads the commercial pest control industry. We are known for our technical expertise, we provide essential, high-quality pest control services.

Initial Hygiene is the top hygiene services provider. We offer tailored hygiene products across various sectors, recognized for our quality and integrity.

The Rentokil Initial Head Office supports functions like HR, IT, Finance, and Marketing, with a ......... role available in EAST AFRICA - Nairobi, Kenya.

Job Purpose The primary goal of this role is to coordinate, manage, and administer fleet operations to improve vehicle efficiency, control costs, and enhance accountability. You will ensure strict compliance with company policies and government regulations while supporting procurement and administration functions, including asset management and vendor coordination.

Key Responsibilities & Duties

1. Operations, Compliance & Administration

• Policy Management: Administer fleet policies regarding fuel usage, vehicle tracking, repairs, maintenance, and insurance requirements.
• Day-to-Day Operations: Coordinate servicing, preventive maintenance, breakdown responses, and vehicle availability to ensure minimal operational impact.
• Fuel & Cost Control: Monitor fuel consumption, investigate variances, and drive cost-saving initiatives through competitive sourcing and improved efficiency.
• Compliance: Coordinate NTSA requirements, speed governors, vehicle insurance renewals, and statutory licenses.
• Vendor Management: Source quotations, manage garage performance against SLAs, and ensure quality workmanship on all repairs.
• Driver & Safety Support: Monitor driver behavior through telematics and support training on safety and fuel efficiency.
• Asset Management: Maintain accurate fleet records, support the procurement of new vehicles (CAPEX), and manage the disposal of old assets.
• Facilities Support: Supervise contractors, conduct building inspections, and attend to minor property repairs and utility functioning.

2. Reporting & Performance Management

• Data Analysis: Prepare weekly and monthly reports covering fuel usage, maintenance schedules, downtime, and accidents.
• Performance Tracking: Monitor maintenance turnaround times and fuel trends to provide management with insights for better decision-making.
• Stakeholder Liaison: Work closely with Finance, HR, SHE, and Procurement to ensure fleet data and records are accurate at all times.

Requirements:

• Experience: At least 3 years in motor vehicle service or fleet logistics.
• Technical Knowledge: Practical mechanical know-how to effectively manage garage interactions and technical approvals.
• Background: Candidates with National Youth Service NYS/experience are highly encouraged to apply.
• Traits: We are looking for a proactive, solution-focused individual who is highly trainable and passionate about operational excellence.

Benefits:

1. Medical Coverage: Arranged upon employment start.
2. Pension & Life Assurance: Established post-employment confirmation.
3. WIBA Coverage: Effective immediately upon joining.
4. Working Hours: Mon-Fri 7:30 AM - 5:00 PM; Sat 8:00 AM - 12:00 PM (alternate Saturdays off).
5. Leave: 23 days paid annual leave, paternity/maternity leave, sick leave, and compassionate leave; increases to 30 days after five years.
6. Tools Provided: Mobile phone, laptop, and necessary resources.
7. Professional Development: Training opportunities through various programs and access to free online courses.
8. Quarterly Incentives: Possible earnings boost and incentive trips during vacations.
9. Advancement Opportunities