Finance and Admin Assistant

URBAN PLANTERS

Finance And Admin Assistant

Salary - £24-26,000 per annum (Depending on Experience)

12 MONTH TEMP CONTACT

Office Based - Rooks Bridge

Hours - Monday to Friday 9:00-5:00pm

Urban Planters has been bringing homes and workplaces to life with plants since 1965. Over that time, we have evolved and grown alongside the many changes in the landscaping industry, building up a wealth of expertise along the way.

We are a national landscape company providing a one-stop horticultural solution to businesses across the UK from one of our six regions’ local operating branches.

Quality, safety, sustainability and professionalism underpin all that we do. We are reducing our environmental impact by planting trees and supporting world-leading climate crisis projects. We do this by funding a climate action workforce, offsetting their carbon emissions in both their professional and personal lives.

Job summary: Responsible for all aspects of billing in allocated region, raising accurate & timely invoices & assisting with management reporting at month end.

Key responsibilities & duties:

• Raise accurate & timely invoices using the contract billing sheet on a monthly basis.  Send invoices to correct recipient or if required submit via portals. 
• Manage contract billing sheets, processing changes for new contracts, contract amendments & terminations.
• Maintain purchase order records, ensuring that new purchase orders are requested in a timely manner.  
• Check any new purchase orders to ensure they are accurate & follow up if there are any variances to existing contract. 
• Maintain accurate portfolio records & ensure that contract changes are captured.
• Process job revenue invoicing instructions, maintaining records to ensure timely billing, sending invoices out as per requirements. 
• On request raise and issue proforma invoices.
• Maintain invoicing portals.
• Interact with CRM system & other internal job management systems.
• Support credit control team with any queries in a timely manner.
• Support sales team with billing queries with existing clients.
• Communication with customers via phone and email to resolve queries.
• Assist with compiling management information on the allocated region sales.
• Assist with checking the commission workings.

• Maintain personal email inbox as well as invoicing@ and PO@ inboxes.  
• Resolve queries where necessary.
• Carry ad-hoc admin tasks as required.

Requirements:

Experience & Skills Required:

Essential;

• Attention to detail 
• A minimum of 2 years Finance experience
• Strong IT skills 
• Confidence with Excel
• Experience with Xero or other accounts packages
• Good written and verbal skills

Desirable;

• Experience working in billing and experience working with invoices
• Flexibility and ability to work in a fast paced environment
• Ability to undertake a high workload and work well under pressure
• Understanding of Financial reporting

Benefits:

This Opportunity is for someone looking to join a busy, fast paced business where you will be working with a friendly and welcoming team. This is an excellent opportunity to join a leading company in the Interior and Exterior planting sector where progression and development are encouraged.

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