Accounting Assistant - Accounts Receivable (One Year Contract)

Join Rentokil Initial as a Contract Accounting Assistant!

Job Title: Accounting Assistant - Accounts Receivable

Location: Aranguez, Trinidad & Tobago

Reports To: Finance Manager

Job Type: 1-year contract (with potential to renew, based on company’s requirements)

Job Summary

The Accounts Receivable Officer is responsible for managing incoming payments, ensuring timely

collection of receivables, and maintaining accurate customer account records. The role plays a key

part in supporting the company’s cash flow while ensuring compliance with local statutory and

financial regulations in Trinidad & Tobago.

Key Responsibilities

Invoicing & Billing

• Issue accurate customer invoices in a timely manner
• Ensure all invoices are supported by relevant documentation (contracts, purchase orders, service delivery reports, etc.)
• Maintain proper documentation for audit and statutory purposes

Collections & Credit Control

• Monitor accounts to identify outstanding balances in keeping with credit terms for all overdue accounts. All high-risk accounts should be escalated for review by Management
• Follow up on overdue accounts via phone, email, and formal statements
• Negotiate payment plans where necessary while maintaining customer relationships

Cash Receipting & Allocation

• Receipt all incoming payments (cash, cheques, bank transfers) and ensure payments are correctly applied to the invoices paid
• Reconcile payments against invoices and resolve discrepancies
• Investigate unidentified or short payments

Reconciliations

• Perform regular customer account reconciliations
• Reconcile accounts receivable ledger to the general ledger
• Investigate and resolve discrepancies in a timely manner
• Prepare accounts receivable aging reports and collection reports to assist with reconciliations

Credit Management

• Assist in assessing new credit requests
• Monitor customer payment patterns and flag potential risks

Compliance & Audit

• Ensure adherence to internal controls and financial procedures
• Support internal and external audit processes

Collaboration

• Work closely with sales, operations and technical teams to resolve billing disputes
• Support continuous improvement of receivables processes

Position: Accounting Assistant (Six Month Contract)

Contract Type: Fixed Term Contract

Salary: Competitive Base Salary

Reporting To: Accountant

Rentokil Initial is a global leader in pest control and hygiene services, with a team of over 62,900 colleagues operating across 90 countries. Our mission is to protect people and enhance lives while maintaining a strong focus on innovation, service excellence, and team collaboration.

As an Accounting Assistant, you will be an integral part of our finance team, providing support in various accounting functions while ensuring compliance with our policies and procedures. This role is perfect for someone looking to gain experience in a fast-paced environment and contribute to our success.

1. Assist in processing invoices and payments accurately and on time
2. Support accounts payable and receivable functions
3. Help in preparing monthly financial reports and reconciliations
4. Maintain accurate financial records and assist with audits
5. Review and validate expense reports for compliance with company policies
6. Perform data entry tasks and update accounting databases
7. Participate in improving accounting processes and systems
8. Handle other administrative tasks as assigned

Requirements:

What we are looking for:

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• Pursuing or completed a professional qualification such as ACCA or CIMA is an asset
• Minimum of 2–4 years’ experience in accounts receivable, credit control, or a similar role
• Experience with accounting software (e.g., Microsoft Dynamics – Business Central, iCabs,Credit Next/ OnGuard, or similar systems)

Skills & Competencies

• Strong understanding of accounts receivable processes and credit control
• Excellent communication and negotiation skills
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Proficiency in Microsoft Excel and accounting systems

Key Attributes

• High level of integrity and confidentiality
• Strong problem-solving and analytical skills
• Ability to work independently and meet deadlines
• Customer-focused with a professional approach