Accounts Payable Officer

Job Summary

The Accounts Payable Officer is responsible for the accurate and timely processing of supplier invoices and payments, ensuring compliance with company policies in accordance with the authority matrix and local statutory requirements in Trinidad & Tobago. The role supports effective cash flow management and maintains strong vendor relationships.

Duties and Responsibilities

Accounts Payable processing and payments

• Ensure all invoices are properly authorized
• Ensure where necessary invoices are VAT compliant as per the requirements of the Board of Inland Revenue
• Perform 3-way matching of purchase orders, delivery notes, and invoices
• Review, verify, and process supplier invoices in accordance with payment terms in a timely manner, and ensure expenses are charged to the correct line of business (LoB), function code and general ledger account
• Prepare and process payments via cheques, and direct deposits using the online banking platform
• Maintain accurate records of all payment transactions

Reconciliations

• Reconcile supplier statements and resolve discrepancies promptly
• Investigate and follow up on outstanding invoices or billing issues with suppliers in a timely manner
• Maintain an accurate and up-to-date accounts payable ledger

Financial Reporting & Month-End

• Assist with month-end close, including accruals and account reconciliations
• Prepare accounts payable aging reports and other financial reports
• Monitor and report on outstanding liabilities

Compliance & Audit

• Ensure adherence to internal financial controls, company policies and authority matrix
• Maintain proper documentation for audit purposes
• Assist with internal and external audits

Collaboration

• Liaise with procurement and other departments to ensure that all requests for payments are complete before processing

Requirements:

Qualifications & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• Pursuing or completing a professional qualification such as ACCA or CIMA is an asset
• Minimum of 2–4 years’ experience in accounts payable or similar function
• Experience using accounting software (e.g., Microsoft Dynamics – Business Central, or similar systems)

Skills & Competencies

• Strong attention to detail and accuracy
• Good knowledge of VAT and local financial regulations
• Proficiency in Microsoft Excel and accounting systems
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Ability to meet deadlines in a fast-paced environment

Key Attributes

• High level of integrity and confidentiality
• Strong problem-solving skills
• Ability to work independently and as part of a team
• Proactive and results-oriented

Benefits:

Benefits

• Health insurance
• Pension plan contributions
• Paid vacation and sick leave
• Opportunities for professional development