Administration Coordinator

The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.

Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:

• Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
• Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.
• Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.
• Assist and follow up on office and accommodation's management, requests and maintenance issues.
• Maintain accurate company address list.
• Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
• Perform administrative and support duties to all departments when needed.
• Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
• Review requisitions and check availability of items with suggested suppliers.
• Receive purchased items and check quality, quantity and specifications.
• Assist in sustaining proper inventory levels of office supplies.
• Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
• Assist in forecasting requirements and order products to meet office demands.
• Handle an effective physical and electronic archiving and filing system.

Requirements:

• Bachelor's Degree in Business Administration or equivalent.
• At least 1 year of experience in Administration.
• Proficiency in English and/or Arabic is a must.