Administration Officer

* Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.

* Supervise Boecker® administrative and clerical team (Janitors, Cleaners, etc.) under the Administration Manager’s guidance.

* Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions and travel arrangements.

* Assist in developing necessary administration policies and procedures.

* Support all internal stakeholders on office and accommodations budget.

* Solve and follow up on office and accommodation’s requests and maintenance issues.

* Observe and maintain Boecker® professional image and appearance on campus.

* Contribute in arranging office space and desks distribution.

* Coordinate travel activities such as tickets, visas, transportation, accommodation options and travel costs, and recommend suitable suppliers.

* Maintain accurate company address list.

* Administer and follow up on fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).

* Perform administrative and support duties to all departments when needed.

* Source vendors for goods and services, to get the best possible quality, price, terms and service guarantee.

* Review requisitions to ensure appropriate approval and respect of assigned department’s budget.

* Receive purchased items and check quality, quantity and specifications.

* Sustain proper inventory levels of office supplies.

* Report and follow up on claims to suppliers for defective items, shortage, or missing parts.

* Support in forecasting requirements and order products to meet office demands.

* Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary.

* Handle an effective physical and electronic archiving and filing system.

Requirements:

* Bachelor’s Degree in Business Administration or equivalent.

* At least 2 years of experience in Administration.

* Proficiency in English is a must.

* Computer Knowledge: Microsoft Office.