SHE Admin & Vendor Management

Duties & Responsibilities

• Provide support to the Driver Safety program such as processing requests for drug screens, entering points, ensuring adequate investigations are received

• Process monthly invoices – analyze and allocate costs to the proper cost centers for SHE-related safety programs

• Maintain primary contact for vendors as needed

• Data collection and analysis to award winners of Incentive programs.  Using pivot tables and data from multiple sources and external programs MySHE, insurance, Element, etc…

• Accident reporting system data entry and maintenance, organizational hierarchy is accurate, including sending first alert accident notification questions, close or escalate cases based on feedback from branch managers, validation of Incident Reporting Form for open claims, enter monthly headcount and hour totals per market, complete monthly reporting for key KPIs, and provide field support responses via phone / email 

• Provide information to complete contractor forms (safety data) and commonly asked questions received via email or phone, 

• Monitor safety department email box and voicemail to promptly respond, or escalate field questions and external requests

• Assist with OSHA and BLS Reporting including ITA (Injury Tracking Application) reporting for branches, annual data collection, formatting and processing, and assist with developing, organizing and ensuring OSHA posting due Feb 1 for all RNA operating locations is completed

• Work with Training and Development to publish reports on mandatory safety training

• Process and provide reports for Leading indicators

• Assisting with data sourcing and maintenance to support departmental initiatives

• Preparing and maintaining monthly and quarterly presentations to drive business insights and inform data-driven decisions

Candidate Requirements

Education

• High School Diploma or equivalent required

Experience

• 5+ Years Relevant Experience

• Excellent communication skills

• Excellent computer skills: Microsoft certification (advanced Excel and Powerpoint) or equivalent.  Must be able to do basic pivot tables, formulas and report writing, and analyze data to provide information on trends, award winners, training completion 

• Project management leadership and documentation experience

• Experience in executive level reporting, scorecards and analysis

Skills & Competencies

• Able to demonstrate a thorough understanding of the principles of SHE management and the benefits of effective SHE management

• Outstanding communication skills with demonstrated ability to support all levels in a high-paced, often changing environment

• Highly commercial and entrepreneurial with an attestable customer focus and growth mindset.

• Outstanding analytical and organizational skills with high level of attention to detail and problem-solving abilities.

• Excellent service skills with demonstrable experience of supporting a large, dispersed and diverse workforce across multiple locations and geographies.

• Strives towards making a positive impact on society and the environment across the global spectrum, establishing RNA as a leader in this space

• Able to demonstrate high levels of drive, work ethic and personal accountability with the ability to work under pressure while maintaining sound judgement and a rigorous focus on the details.  

• Take active steps to obtain the necessary personnel, resources, training, and information for the group.

• IT skills including the use of the Google suite of products and data management systems

• Full driving license

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to:

• Move up to 10 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.   

• Sitting for long periods of time while using office equipment such as computers, phones and etc.

• Performing repetitive motions involving the wrists, hands, and fingers, such as typing, picking, and pinching, within your regular work environment.

• Express or exchange ideas with others through the use of spoken word, quickly, accurately, and at an easily audible volume, and receive detailed information through oral communication at usual speaking levels without correction, and/or make fine discriminations in the nature of sounds in the environment.

Incumbent is required to have:  

• Near-range visual acuity for detailed tasks and ability to perform activities with precision such as analyzing data, viewing computer screens or reading extensively.

Incumbent will be subject to:

• Inside working conditions: The change of building environment such as with or without air conditioning and heating.

Our companies are proud to be Affirmative Action (AA) and Equal Opportunity Employers (EOE) inclusive of veterans and those with disabilities.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by colleagues assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of colleagues so classified. All colleagues may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Base Pay Range $42,800 - $62,100 / year

While starting pay falls within the given range, it can vary based on factors like geographic location, skills, education, and experience. Total earnings may also be affected by overtime, incentives, commissions, performance, and route assignment (where applicable).

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.